A club or organization is a group of people with similar interests or a common goal working together. Too often, however, that initial feeling of energetic enthusiasm for the work of your club slowly degenerates into a source of burn-out, annoyances, and endless mounds of paperwork and bureaucracy. Eventually you start to lose that enthusiasm and dread any phone call or email from the organization.
I find that people often call me with meeting reminders, tasks, forms to complete, questions about procedures and policies on a piecemeal basis. This means that I am writing all these things down on various slips of paper, in the margins of my club handbook and on the backs of business cards, only to go to the meeting and discover that I have forgotten something, someone else never got a copy of the minutes, etc. etc. etc.
I believe that every club and every chapter of a local organization or association needs an online presence…a website or blog or social networking community to make it all fun again.
Here are ten reasons your club should have a website that users actually use:
1. Post meeting notices and event reminders.
2. Market public events and activities. Sell tickets online to your fundraisers.
3. Publicize club activities and community service. Build your club’s positive public profile, thus encouraging donations, sponsors and members.
4. Membership drives. Take applications for membership or conduct interest surveys from the community.
5. Communication between members. Your website can provide members a method of posting messages of interest to the other members. You can disseminate timely news and information between scheduled club meetings.
6. Contact form…method of interested people to contact the club.
7. Repository for important documents, manuals, forms and other paperwork your group needs in order to function. Put your meeting minutes online to save postage and time in meetings.
8. Accept payments and donations online. Use a PayPal account to accept dues payments, charitable donations or to sell items via your website.
9. Share pictures of your activities and events with club members and supporters. The pictures form a virtual archive of your group’s history, time-line, and it helps generate enthusiasm among your members. When you can see what you have accomplished, you’re eager to continue the momentum.
10. Gives you a means of easily transitioning between club administrations. This is major. No more searching for those post it notes and interpreting and transcribing the handwritten notes for the next person to take over your position. There is no gap in information, and your club benefits.
Whatever the size of your organization, club or association, I can help you create a viable, attractive and useful web presence. Contact me for a consultation now.